- Multi-car bookings priced together
- Delivered to the getting-ready address
- Collected the next morning
A self-drive fleet gives you control of the whole day, which also means the timing is yours to get right. It is not difficult, but it is the part couples most often leave until the week before, and a three-car booking has more moving parts than one. Here is the plan that works, hour by hour.
Plan the fleet around your run sheet
Send us the ceremony time and the addresses. We will work the delivery backwards from it rather than making you do the arithmetic.
Work Backwards From the Ceremony
Every wedding transport plan should be built from the ceremony time backwards, never
from the morning forwards. The ceremony is the only genuinely fixed point in the day.
Everything else absorbs delay: hair runs over, photographs take longer, someone cannot
find the rings. If you plan forwards from an eight o'clock start, all of that lands on the
ceremony. If you plan backwards from the ceremony, it lands on the buffer instead.
The Timeline
The day before: delivery
Where it is possible, take delivery the afternoon before rather than on the morning
itself. It removes an entire category of risk from the most compressed part of the day, it
means the handover is unhurried, and it lets whoever is driving spend ten minutes with the
car before it matters.
This is the single most useful piece of planning on this page and it costs almost
nothing. If the getting-ready address has secure parking for the cars overnight, do it.
Three hours before the ceremony: cars staged
The cars should be parked, clean, facing the right way and not blocking each other well
before anyone is dressed. Reversing a large SUV out of a tight driveway is a different
proposition when you are in a gown and running late.
If the cars are being delivered on the morning rather than the day before, this is the
window for it.
Two and a half hours before: the detail photographs
Photographers almost always want the cars in the getting-ready coverage. Rings on a
bonnet, shoes on a seat, the convoy in the driveway. It takes fifteen minutes and it
happens before anyone is dressed, so the cars need to be in position by now.
Ninety minutes before: drivers confirmed and sober
Everyone driving knows which car, has actually sat in it, and has stopped drinking.
Confirm this out loud rather than assuming. It is an awkward thirty seconds and it is the
single most important thirty seconds of the transport plan.
One hour before: the party leaves
For a ceremony within thirty minutes of the getting-ready address, leaving an hour ahead
gives you a genuine buffer. It feels early. It is not.
Sydney specifics worth building in: any route crossing the Harbour Bridge or going
through the eastern suburbs on a Saturday afternoon needs more time than the map says, and
if your route uses the Spit Bridge, check the opening times before you set the departure.
Forty minutes before: the couple's car leaves
Traditionally the last to arrive, so it leaves last. Keep this car separate from the
convoy so a delay to the group does not become a delay to the couple.
Ceremony: the parking problem
Somebody has to park three cars. Decide in advance who and where, and ask the venue
early rather than on the day. Many venues hold space for wedding vehicles if asked. A few
genuinely have nowhere, and finding that out on the morning is the worst possible time.
After the ceremony: the photograph window
This is where a self-drive fleet earns its keep. There is no meter running, so the
photographer can add a location without anyone calculating overtime. If a headland or a
particular street is on the list, this is when it happens.
Build in twice as long as the photographer estimates for anything involving moving
three cars between locations. Convoys travel at the speed of the slowest decision.
Reception: park and forget
Cars parked, keys with one nominated person rather than distributed. This matters more
than it sounds by the end of the evening.
The next morning: collection
We collect from the address you nominate. Nobody has to drive anywhere the morning after
a wedding, which is worth arranging when you book rather than discovering you need to.
The Two-Address Problem
Most weddings have two getting-ready locations, and a fleet has to be split between
them. This is entirely normal and simply needs deciding early.
The usual arrangement is the couple's car and one other at one address, the rest at the
second. Tell us both addresses at the point of booking and we will split the delivery
rather than dropping everything at one place and leaving you to redistribute cars on the
morning.
The Wet Weather Plan
Sydney weddings get rained on regularly and the transport plan is what absorbs it.
Decide this in advance rather than in the moment.
Everything takes longer
Add twenty minutes to every leg. Traffic slows, parking takes longer, and getting a
bridal party in and out of cars under umbrellas is genuinely slow.
The drop-off point changes
Ask the venue now where the wet-weather drop-off is. Most have one and most will not
mention it unless asked. Knowing it in advance is the difference between a controlled
arrival and everyone running.
Someone needs to be on umbrella duty
Nominate a person, not a hope. The driver cannot park the car and hold an umbrella at
the same time, and the photographs of the arrival are being taken either way.
Photographs move indoors or move later
If the plan involved a headland, choose a second location before the day. A self-drive
fleet makes this genuinely easy, because moving the schedule around costs nothing, but only
if somebody has already decided where the alternative is.
Keep towels in one car
Unglamorous, and the single most useful thing anyone brings. Wet shoes and a wet gown on
a leather seat is a bad combination and it is entirely avoidable.
What Actually Goes Wrong
In rough order of how often we see it.
Nobody decided who was driving. Sort it a week out, in writing, with
names against cars.
The driver had a drink. Have the conversation early and make it
someone's explicit job to be the driver, so it is a role rather than an imposition.
Cars blocked each other in. Stage them facing out, in departure order,
before anyone is dressed.
Nowhere to park at the ceremony. Ask the venue at the point of booking
the venue, not the week of the wedding.
The buffer got spent early. Hair and makeup overrun on almost every
wedding. Assume it, and do not use the transport buffer to absorb it.
A Sample Run Sheet
For a two o'clock ceremony, thirty minutes from the getting-ready address, three cars.
Previous afternoon, cars delivered and parked. 11:00 cars staged facing out in departure
order. 11:30 detail photographs with the cars. 12:30 drivers confirmed, keys distributed,
no more drinks. 13:00 bridal party departs. 13:20 couple's car departs. 13:40 arrive,
park. 14:00 ceremony. 15:00 photograph locations. 17:00 reception, cars parked, keys to one
person. Next morning, collection from the reception venue or the accommodation.
Move the numbers to fit your day, but keep the shape: everything staged early, drivers
confirmed before anyone is dressed, and the couple's car separate from the convoy.
If the wedding fleet is booked
We never move you down a tier. If your dates are taken, these are the luxury cars we will offer instead, and we will tell you plainly if none of them is free rather than substituting something lesser on the day.
Three matched Range Rover Sports
- 3 cars
- 5+5+7 seats
- AWD
- One silhouette
We run three. Book all three and the convoy reads as one deliberate set rather than whatever was available, which is the single biggest difference between good wedding photos and average ones.
Two seven-seat SUVs
- 2 cars
- 14 seats
- Room for dresses
- AWD
A Mercedes GLS and an Audi Q7, or the seven-seat Range Rover Sport. Fourteen seats across two cars, with the boot space that a full gown actually needs.
Two getting-ready addresses?
Very common, and it changes the delivery plan. Tell us both when you book and we will split the drop.
Guide rates, weekday winter pricing. Longer hires taper; the exact total for your dates is shown before you pay.
The bond held on your card equals the excess of the cover you choose. It is a pre-authorisation, released after return.
Frequently Asked Questions
Should the couple travel separately from the convoy?
Traditionally yes, and practically it is the safer plan. Keeping the couple in their own car means a delay to the group does not become a delay to the ceremony, and it gives the two of you ten quiet minutes that you will otherwise not get all day.
Who holds the keys during the reception?
One nominated person, not the whole party. It sounds trivial and it is the single most common thing that goes wrong at the end of the night, when three sets of keys are distributed among people who have been celebrating for six hours.
How much buffer should we build in?
An hour before the ceremony for a venue within thirty minutes, and treat that as the minimum rather than the target. Hair and makeup overrun at almost every wedding, so do not plan to absorb that with the transport buffer.
What if it rains?
Add twenty minutes to every leg, find out now where the venue wet-weather drop-off is, nominate someone for umbrella duty, and choose a backup photograph location in advance. A self-drive fleet absorbs a change of plan at no cost, but only if somebody has already decided what the alternative is.
Can the cars stay overnight at the reception?
Usually, subject to the venue having somewhere secure. Plan for it rather than against it: deciding in advance that nobody drives home is the single cleanest way to end the night, and we collect from wherever they are parked.
When should the cars be delivered?
The afternoon before, wherever secure parking allows it. It removes an entire category of risk from the most compressed part of the day and lets whoever is driving spend ten minutes with the car before it matters. It is the single most useful piece of planning available.
How early should the bridal party leave?
An hour before the ceremony for a venue within thirty minutes. It feels early and it is not. Add more if the route crosses the Harbour Bridge, runs through the eastern suburbs on a Saturday, or uses the Spit Bridge, whose opening times are published and worth checking.
We have two getting-ready addresses. Does that work?
It is the norm rather than the exception. Tell us both addresses when you book and we will split the delivery, rather than dropping everything at one place and leaving you to redistribute cars on the morning.
Who parks the cars at the ceremony?
Decide in advance, and ask the venue when you book the venue rather than the week of the wedding. Many hold space for wedding vehicles if asked. A few genuinely have nowhere, and the morning is the worst possible time to discover it.
What is the most common thing that goes wrong?
Nobody decided who was driving. Sort it a week out, in writing, with names against cars, and make being the driver an explicit role rather than something someone gets landed with on the morning.
Do we have to return the cars the next morning?
No. We collect from whatever address you nominate, so nobody has to drive anywhere the morning after a wedding. Arrange it when you book rather than discovering you need to.